Cookie Policy
Version: 2.0.0
Last Updated: February 18, 2026
Effective Date: February 18, 2026
1. What Are Cookies
Cookies are small text files stored on your device by websites. They are used to enable certain features, remember your preferences, and improve your experience on our platform. Flowbit AI uses cookies solely for the purposes described in this policy.
2. Legal Basis
The storage of cookies on your device is governed by the German Telecommunications-Digital Services Data Protection Act (TTDSG) and the General Data Protection Regulation (GDPR):
- Technically Necessary Cookies: These cookies are exempt from the consent requirement under TTDSG Section 25(2) No. 2, as they are strictly necessary to provide the service you have explicitly requested. No separate consent is required.
- All Other Cookies: For functional and analytics cookies, we require your explicit consent under TTDSG Section 25(1) in conjunction with Art. 6(1)(a) GDPR. You may withdraw your consent at any time via our consent banner.
3. Cookie Categories
Necessary (Strictly Necessary)
These cookies are essential for the operation of the platform. They cannot be disabled, as basic functions such as authentication and security depend on them. Legal basis: TTDSG Section 25(2) No. 2.
Functional
These cookies enhance the user experience by remembering your settings and preferences. They require your explicit consent and can be disabled at any time via the consent banner.
Analytics
These cookies help us understand how the platform is used and improve our service. They require your explicit consent. The data collected is anonymized and used solely for service improvement.
4. Cookies We Use
| Cookie | Type | Purpose | Duration |
|---|---|---|---|
| Session Token | Necessary | Maintains user authentication session | 7 days |
| Cookie Preferences | Necessary | Stores user cookie consent preferences | 1 year |
| Language Preference | Functional | Remembers user language selection | 1 year |
| Outlook Integration | Functional | Maintains Outlook API authentication | Until revoked |
5. Third-Party Cookies
When you use integrations such as the Outlook connection, third-party cookies may be set:
Microsoft (OAuth)
When using the Microsoft Outlook integration, cookies are set by Microsoft to enable the OAuth authentication process. These cookies are subject to Microsoft's privacy policy. Flowbit AI has no control over cookies set by Microsoft.
Please note that when using third-party integrations, additional cookies may be set that are subject to the respective provider's privacy policy.
6. Managing Cookies
You have several options for managing your cookie preferences:
- Consent Banner: On your first visit to our platform, you can select which cookie categories you wish to accept via our consent banner. You can change your selection at any time.
- Browser Settings: You can manage, restrict, or completely block cookies in your browser settings. Please note that blocking necessary cookies may impair the functionality of the platform.
- Privacy Policy: For more information about how we process your personal data, please refer to our Privacy Policy.
7. Changes to This Policy
We may update this Cookie Policy from time to time to reflect changes in our use of cookies or for legal reasons. The date of the last update is always displayed at the top of this page. Significant changes will be communicated via email or a notification on the platform.
8. Contact
For questions about this Cookie Policy or your cookie preferences:
Email: privacy@flowbitai.com
You also have the right to lodge a complaint with your local data protection supervisory authority.